Finance & Administration

Finance & Administration Forms

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Please contact the Controller's Office for questions about which form to use.

FORMS:
Summary Travel Expense Form (pdf)
Summary Travel Expense Form (excel)
Summary Travel Expense Form - Per Diem (pdf)
Summary Travel Expense Form - Per Diem (excel)
Field Trip Procedures and Forms
Mileage Reimbursement Form 2026

RESOURCES:
Historical Exchange Rates (Change the date for historical rates.)
Meals Guidelines and Procedures - Per Diem Links
Currency Converter

FORMS:

Journal Entry Form (Adobe Sign) / Adobe Sign Journal Entry Instructions
Journal Entry Form (pdf interactive)

RESOURCES:

Introduction to Endowed Funds
Cash Advance - Requesting and Reconciling
Budget Queries in Banner SSB
Students - Accessing a Fund Balance in Banner
New Fund/Organization Request Form
Commonly Used Account Codes
Fund Types - Brief Explanation
Banner Codes as seen in Self-Service Banner

FORMS:

Wire Transfer Form

RESOURCES:

Wire Transfer Instructions
Payment Flow Charts

Looking up a Facilities Work Order

Using Transaction Detail in Banner (SSB)

FORMS:
P-Card Application
P-Card Missing Receipt Affidavit
P-Card Dispute Form- UMB Bank
Purchase Order Request
Bid Waiver

RESOURCES:

P-Card Training Document

RESOURCES:
Capital Equipment Request Process - Instructions
Budget Reallocation - Instructions
Budget FAQ's

FORMS:

Detailed Departmental Deposit Form

RESOURCES:

Deposit Bag Instructions

RESOURCES:

Submit a Request for a Work Order or Keys
Submit a Project Initiation Form for R & R/Capital Improvement

FORMS:

Human Resources Forms

FORMS:

W-4 Form
Cell Phone Allowance Form
Misc. Payroll Request Form

Direct Deposit Information

RESOURCES:

2025-2026 Payroll Calendar
Cell Phone Allowance Procedure
Full-Time Staff Time Sheet Entry on Self-Service Banner
How to Approve a Time Sheet on Self-Service Banner
Proxy Set-Up & Removal
Time Sheet Entry for Students/Temp Staff

For information on Student Clubs, click the following link:

Student Club Information

Student Club Operating Budget Information

FORMS:

W-9 (blank form)
W-9 (Colorado College July 2025)
W-8BEN (for individuals)
W-8BEN-E (for business entities)

RESOURCES:

Nonresident Alien Taxation FAQ's for Faculty and Staff Paying International Visitors
Honorarium and International Performer Procedures
Payments to Foreign Individuals/Vendors
Statement for Services Performed Outside the United States
Guidance Incentives for Research or Survey Participants

International Tax & Compliance Info

Nonresident Alien Taxation FAQ's for International Visitors

Students Tax & Compliance Info

IRS Publication 970 - Tax Benefits for Education

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The Controller's Office
Spencer Center, Room 221
14 E. Cache la Poudre St.
Colorado Springs, CO 80903
finance@coloradocollege.edu
Office Hours: 8am-5pm Mon-Fri

Most Used Forms

Report an issue - Last updated: 04/30/2026