To conduct an effective interview, planning and preparation are essential. A list of interview questions based on the position announcement must be developed and should consider work behavior, types of experiences and achievements, and/or demonstrations of specific skills.

Scheduling the Interview

When scheduling the interview, plan sufficient time for introductions, exchange of information about CC and/or the position, interview questioning, and completion of the committee documentation following the interview.

Application Review

The committee should re-review application materials before the interview to re-familiarize themselves with candidate's experience.

Establishing Rapport and the Interview Environment

The interviewer's first role is that of the host. A warm greeting and introductions stating names and titles will help establish rapport and create a pleasant atmosphere. Having a comfortable and private space for the interview is essential. It reduces the stress for the candidate and allows the committee to meet with applicants without interruptions. Interviews may be recorded if all committee members are unable to attend and the candidate consents.

Explain the Interview Agenda

Tell the applicant the scheduled length of the interview and the order in which it will be conducted (rotation of questions to be asked, sharing questions in writing, etc.) and allow the applicant to ask questions.

Describe the Job and Organization

The interview is a two-way process. The applicant needs to know details about the position and organization. Provide sufficient facts, both favorable and unfavorable, about the department and position in a straightforward manner so that the applicant can make a factual and thorough decision about the suitability of the position.

Answer Questions and Allow the Applicant to Add Information

The applicant's objectives generally are to gather information about CC and market her/himself. Provide the opportunity for applicants to accomplish these objectives.

Document the Interview

Take notes during the interview. Record key job-related points without interrupting the flow of conversation. Completely document what was observed and heard in the interview as soon as possible and before beginning the next interview.

Conclude the Interview

An appropriate way to end the interview is to thank the applicant for her/his time and outline what will happen next. Tell the applicant approximately when the hiring process will be complete and how it will be communicated. Do not make any express or implied commitments to the applicant until after appropriate references have been checked, the hiring authority has concurred with the selection, and proper approval is obtained.

Evaluate Information

Review the minimum qualifications, job description, other items quoted in the job announcement, and interview notes to determine which candidates best match the job. Use only information that is job related