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General Employment Information

Colorado College is committed to assisting all staff to become familiar with information regarding employment at the college. This section provides a general overview of items that all staff members should be aware of during their career with the college.


A. Hours of Operation

B. Meal and Rest Periods

C. Records

D. Outside Employment and Secondary Employment at CC

E. Telecommuting

F. Employment Definitions

Unless staff have a signed written contract with Colorado College with contrary provisions, either party may terminate the employment relationship at will without notice, cause, or any prior disciplinary action. The President of the College is the only person authorized to create a contract with any staff member. While Colorado College is an at-will employer, it strives to maintain open and honest communication with staff regarding their performance and to provide staff with an opportunity to be heard regarding any performance concerns.

Hours of Operation

The college's general hours of operation during the academic year are 8:30 a.m. to 5:00 p.m. Monday through Friday. Summer hours may differ depending on the department. Because some departments operate 24 hours a day, staff work schedules are varied and based on departmental need. You are encouraged to talk with your supervisor about schedules for your department.

Meal and Rest Periods

Meal and rest periods, as outlined below, are not intended to be "saved" and "stacked" so that staff can adjust their regular work schedule. Staff and supervisors should discuss scheduling of meal and rest breaks in order to clarify expectations.

If employees are consistently unable to take their meal and/or rest periods after speaking with their supervisor, they should contact HR at:

Meal Periods

Non-Exempt employees are entitled to and are authorized, permitted, and expected to take a 30-minute, duty-free, unpaid meal period if working in excess of 5 consecutive hours. The meal period should occur during a window that is at least one hour after the shift starts and at least one hour before it ends. If you are not able to take your meal period at the regularly scheduled time, notify your supervisor so it may be taken at another time during your shift.

All exempt staff are encouraged to take at least a 30 minute duty-free lunch break.

Rest Periods

Non-exempt employees are entitled to and are authorized, permitted, and expected to take 10-minute, paid rest periods as set forth below:

Work Hours Rest Periods
2 or fewer 0
Over 2, and up to 6 1
Over 6, and up to 10 2
Over 10, and up to 14 3
Over 14, and up to 18 4
Over 18, and up to 22 5
Over 22 6

If you are not able to take your break(s), notify your supervisor so he/she may help you arrange time for breaks.

Exempt staff are encouraged to take a 10-minute paid rest period for each four hours, or major portion thereof, of work.


The college maintains a personnel file on each staff member that contains records important to timely payment of wages and benefits, and other employment-related matters. You must contact Human Resources whenever a change occurs that affects your employment records, such as changes to the following:

  • Name;
  • Social security number;
  • Home address and telephone numbers;
  • Marital status and number of dependents (if you have dependent benefits coverage);
  • Beneficiary (if you have benefits coverage);
  • Driving record or status of driver license (if you drive on College business); and
  • W-4 tax exemptions.

You may make changes to your W-4, race, ethnicity and gender designations, and emergency contacts directly in Self Service Banner.

You may review your personnel file by scheduling an appointment with Human Resources during regular business hours. You may not remove or alter documents in the file; however, you may add employment-related information to the file with approval from Human Resources.

Complete information can be found in the Personnel Records Policy.

Outside Employment

Staff of Colorado College may accept employment outside the college as long as it does not interfere with their normal work schedule, affect their work performance, or represent a conflict of interest.

Complete information can be found in the Outside Employment and Secondary Employment Policy.


Working in locations other than the regular work site (telecommuting) can be an alternative means of achieving the mission of the college. Supervisors may allow telecommuting when doing so will benefit the college and the staff member.

Employment Definitions

Full-time: Regularly scheduled to work 1400 hours or more per fiscal year (an average of about 27 hours per week).

Part-time: Regularly scheduled to work 1000 to 1399 hours per fiscal year (an average of 19 to 26 hours per week).

Regular Employment: No predetermined end date or an end date that is more than 6 months from the date of hire.

Temporary Employment: Employment of six months or less. The existence of a predetermined end date does not guarantee employment until that date.

Occasional Employment: A schedule that totals less than 1000 hours per rolling 12 month period.

Exempt: Not eligible for overtime as determined by federal wage and hour regulations. Exempt staff are paid on a salaried basis.

Hourly: Eligible for overtime as determined by federal wage and hour requirements.

Report an issue - Last updated: 02/11/2021