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Staff Personnel/ Position Action Forms

SPAFs are now being processed through Adobe Sign

The steps are discussed more in-depth below, but here are some points to ensure the process runs effectively:
  1. Supervisors should email the Talent Acquisition Team (talentacquisition@coloradocollege.edu) to begin the discussion about the change.
  2. HR will review the request, and initiate the SPAF in Adobe.
  3. Additional approvers will receive an email (from Adobe) when the SPAF needs their signature. Supervisors should also notify those individuals that a SPAF is coming through Adobe Sign.
    • First-time approvers may need to authenticate their signature through Adobe, so watch for additional instructions or emails to confirm signature.
  4. All Approvers will receive an email from Adobe Sign when the SPAF has been approved by all signers.

Steps for a Supervisor:

1. Email the Talent Acquisition Team 

Please send an email to talentacquisition@coloradocollege.edu to begin the discussion. Include a brief description about the requested change.

2. HR will review the request and initiate the SPAF in Adobe Sign.

Please note - due to COVID-19, all SPAFs will need to be routed through the Budget and Finance Offices for approval until further notice.

  • The Talent Acquisition team will review the request and follow-up with additional questions.
  • Once the TA team has the information they need, they will send a SPAF through Adobe Sign.

3. Signers will receive an email (from Adobe) when the SPAF requires their approval.

  • "Next Level Approver" - HR will coordinate this signature (which occurs between Department Head and Cabinet Member) if necessary. This is most common the Academic Administration and Student Life divisions.
  • Each signer will be able to attach documents to the SPAF - this could include emails or other documentation related to the position request.

 

4. Each signer will receive an email (from Adobe) when the SPAF has been finalized and approved.

  • HR will be in contact for next steps.

 


 

Links:

  • Justification Form - please submit the justification form before completing the SPAF.
    • HR will review and follow-up with questions or clarifications.
    • Once HR approves the request, use the link below to submit the SPAF.
  • Please note: due to COVID-19, all SPAFS need to be routed through the Budget and Finance Offices for approval until further notice.

  • Help Page - (coming soon)

 

 

Report an issue - Last updated: 10/12/2021